SharePoint out-of-the-box provides basic meeting lifecycle management features. Typical customer requirements however go far beyond this in case of:
- Planning for the meeting: Setting the meeting time and place using Outlook and / or SharePoint, inviting attendees, defining required and optional attendees, define the attendee role (Organizer, Attendee, Minute Taker), rescheduling notifications, tracking attendee responses, defining the agenda, collecting and providing materials that will be required during the meeting centrally managed with versioning, notifications and workflow.
- Facilitating the meeting: Verifying attendance, following the agenda, presenting materials, recording decisions, tracking action items that are identified.
- Post-meeting follow-up: Assure compliance (e.g. set some materials to read-only), creating and publishing post-meeting materials such as meeting minutes with custom fields, design and function, managing meeting minute approval workflow and action items workflow.
The SharePoint Meeting Manager by Layer2 adds all this features very flexible, to manage all tasks before, during and after meetings completely out-of-the-box and - if required - customer specific.
Fig.: SharePoint Meeting Manager Workspace sample template with all information centrally managed on one page.
Fig.: The SharePoint Meeting Manager meeting minute Word document is created automatically based on easily customizable WordML templates.